App-specific Overview

Clicking on an app in the Applications module will bring you to its page. This article describes all the sections in detail.

App Overview

This is a centralized dashboard of the selected app.

Here are the data points in this tab:

Integration info

Displays critical information such as status, owners, contracts, and budget.

User, license, contract, and cost overview

This section displays the following information:

Active Users from Direct Integration: Number of active users detected from the direct integration
Active Users from all sources: Number of users with 'User Application Status' as 'Active' detected from all sources
Assigned Licenses: Number of licenses which are assigned to users
Upcoming Contract End Date: The end date for the contract which is coming up for renewal next
Actual Spend in Current FY: Sum of transaction amounts from the beginning of financial year till date
Annualized Cost: Cost of licenses in the current month multiplied by 12

Actual spend vs computed cost

A graphical comparison of the actual spend (purple) vs the estimated cost (orange). Choose between Monthly and Yearly views using the buttons on the top-right, or customize the timescale using the month and year picker on the top-left.

Department-wise spend and Notes

You can also add app-specific Notes. To set a reminder for a note, press the 🔔 bell icon.

Users

A detailed overview of the employees who have access to the application. Wherever available, hover over the ℹ️ icon to the right of a data point for details.

Change view type, add filters, search for users, export user data, add new users, or refresh the user list using the action bar.

Add, remove, or rearrange columns

Click the Select Columns icon to bring up the column selection sidebar. Here, you can add, remove, and/or reorder the columns visible on the screen.

Here is the feature in action:

Licenses

An overview of the app's active licenses. The license names with a 🟢 green icon to the right are those automatically discovered through SSO, while those without this icon represent manually added licenses.

Add filters, search for licenses, add, remove, and/or reorder columns, or refresh the license list using the action bar.

App Insights

App Insights help you identify cost-saving opportunities across your organization's software subscriptions. By analyzing user activity patterns and license statuses, this feature highlights areas where you can optimize spending and improve license management.

Here are the key features:

Inactive User Detection

Monitor and manage unused licenses by identifying users who haven't accessed your applications within the last 30/60/90 days. The tool:

Shows the total number of inactive users
Calculates potential cost savings from unused licenses
Provides a detailed list of inactive users for review

Deprovisioning Opportunities

Maintain license hygiene by identifying mismatches between your primary source and application licenses. The tool flags:

Users marked as inactive in SSO but still holding active licenses
Associated potential cost savings
Specific users requiring attention

Taking Action

Each insight comes with a "Review Now" button that lets you:

Review the full list of affected users
Validate the suggested changes
Take appropriate action to optimize your licenses

Note: Actual savings may vary based on your subscription type and licensing model.

Clicking Review Now will present a list of users whose licenses can be optimized.