License and usage management
View and manage license and contract records associated with an application from its profile.
Accessing licenses
- Select Applications in the left navigation.
- Select an application to open its profile.
- Select Contract & Licenses in the left panel.
Stat cards
The Contract & Licenses tab displays four stat cards:
| Card | Description |
|---|---|
| Assigned Licenses | Number of licenses currently assigned to users. Select Add Contracts & Licenses if no data exists |
| Total Contract Value | Total value of contracts linked to the application |
| Annualized Cost | Annualized cost of the application's licenses |
| Upcoming Renewal Date | The next contract renewal date. Select Add Application Contract if no data exists |
Licenses & Contracts chart
Below the stat cards, the Licenses & Contracts chart plots license count and cost over a selected date range.
- Use the date range picker at the top right to set the period, for example Aug 2026 to Aug 2026.
- Toggle between Total Licenses, Assigned, Overused, and Costs using the legend below the chart.
- Select the three-dot menu for Refresh, Download PNG, or Download PDF.
License Types view
Below the chart, switch between License Types, Paid Licenses, and All Licenses using the tabs. Use the filter icon to narrow results.
Toggle between No. of Licenses and Cost to change what the view displays.
When no licenses exist, the view shows a No Licenses Available state with 0 of 0 Assigned Licenses and a Map 0 Licenses button.
Select the three-dot menu for Refresh, View Density, Export View, or Custom Export.
Licenses and Contracts table
At the bottom of the tab, switch between the Licenses and Contracts sub-tabs.
The Licenses table displays the following columns:
| Column | Description |
|---|---|
| Licenses | The license name |
| Type | The license type, for example Seat Based |
| Quantity | The total number of licenses available |
| Consumed Quantity | The number of licenses currently in use |
| Surplus Quantity | The number of unused or excess licenses |
| Cost/License | The cost of a single license |
Use the filter icon, search icon, and Modify Columns to refine the table. Select the three-dot menu for Refresh, View Density, Export View, or Custom Export.
When no license records match the current filters, the table shows a No results found in App Licenses state.
Density and record count
Toggle Compact or Comfortable at the bottom left of the table to adjust row spacing. The footer shows the record count and page size, for example Showing 0-0 of 0 License and 20 Records Per Page.
Scope of license management
The Contract & Licenses tab supports:
- Viewing license and contract inventory for the application
- Tracking license and cost trends over time
- Sorting, filtering, and exporting license data
Actions in this tab do not change the application's status or authorization.
Updated 41 minutes ago